The Pentagon’s All-domain Anomaly Resolution Office (AARO) has outlined plans to standardize the collection and analysis of reports on unidentified anomalous phenomena (UAP), marking a shift toward greater collaboration with civilian researchers and more structured public data sharing.

The plans were conveyed in a new report that appeared on AARO’s website earlier this month, detailing an August 2025 private meeting with experts from government, academia, and civilian research organizations convened in the Washington, D.C., area.

Coordinated by AARO and hosted by Associated Universities, Inc. (AUI), the workshop marked a significant step in AARO’s engagement with civilian and independent research groups. The meeting sought to establish a more collaborative and professional process for standardizing the study of UAP within the Department of War (DoW), while potentially increasing transparency compared with previous years. Topics discussed at the 2025 Workshop

Traditionally, many UAP gatherings involving academics or government officials have focused on presenting findings, historical analysis, or scientific data. The AARO workshop took a different approach, forming breakout groups to address a foundational challenge: how to collect, manage, integrate, and analyze UAP data using rigorous scientific methods—both internally at AARO and in collaboration with civilian datasets.

Areas that the August 2025 workshop focused on included:

Assessing the current landscape of UAP reporting systems and data repositories;
Identifying key challenges and gaps in UAP data collection, standardization, and accessibility;
Exploring methodologies for data analysis and pattern recognition in UAP reports.
Nurturing trust and collaboration among researchers, government agencies, and civilian organizations; and
Proposing recommendations for developing a robust UAP data infrastructure.

UAP Report Collection

UAP reports originate from a wide array of sources, including military logs, pilot reports, civilian testimony, archival records, social media posts, and sensor-based systems such as radar and imagery platforms.

In the past, challenges with UAP data collection have ranged from fragmentation and inconsistent formatting to the lack of standardized metadata and limited cross-correlation between datasets. Classification restrictions, language differences, social stigma, and inconsistent retention policies have further complicated access for both government and civilian researchers.

According to the report, participants in the 2025 workshop emphasized that progress in UAP research depends on building a shared data infrastructure between government and civilian researchers. One major recommendation was the development of standardized metadata templates that combine human expertise with AI tools, leverage existing infrastructure, support case triage, and integrate interviews and historical reports, while prioritizing new high-quality data.

These templates would record contextual information such as time, location, morphology, provenance, and environmental conditions.

Clear metadata standards would also make it easier for agencies and independent researchers to share datasets while protecting sensitive information and privacy. The white paper notes AARO seeks a “multi-disciplinary and community-engaged approach to UAP narrative data,” which may influence future sensor deployment strategies.

The white paper identifies artificial intelligence as both a potential solution and a potential hazard. AI could assist with transcription, clustering, and large-scale pattern detection, but also risks introducing bias, amplifying hoaxes, or producing inaccurate results—the classic “garbage in, garbage out” problem. The workshop strongly endorsed a hybrid human-AI model with human oversight. Privacy First

The AARO whitepaper emphasizes that privacy was a central priority for the workshop. “Participant privacy was an important consideration throughout workshop planning, and Institutional Review Board (IRB) approval governed data collection and security for the workshop,” the report states.

Workshop participants were asked to adhere to the “Chatham House Rules,” and not to take photos or attribute statements to individuals without permission. Given these circumstances, civilian participants who attended the workshop and later spoke with The Debrief did so on background.

“Civilian participants were given genuine opportunities to contribute perspectives and technical insights, and there appeared to be a shared commitment—on the part of both AARO personnel and external researchers—to improving the quality and rigor of UAP data collection,” one participant told The Debrief. “The discussions and presentations were conducted in a constructive, solutions-oriented atmosphere that encouraged collaboration on best practices for future observational and analytical efforts.”

The breakout sessions also emphasized balancing quantitative data with qualitative witness narratives and incorporating cultural and experiential perspectives while allowing multiple analytical approaches to coexist.

“I was pleasantly surprised that AARO did a good job of getting a cross-section, not only of the UAP community, right, but also of people from other federal groups or agencies that attended. None of the three-letter agencies, at least none that I knew of, were represented,” said one participant who spoke with The Debrief.

“There was definitely more transparency compared to their public statements and postings,” another participant said. “I think that was attributed to the level of trust they had with their select invitees in a private session. ” The Importance of Public Reporting

Improving reporting systems was another major priority discussed at the workshop. Recommendations included open-ended narrative submissions followed by AI-assisted structuring that witnesses could review; improved geolocation tools; standardized time inputs; flexible units; and optional metadata fields. Participants also encouraged the release of de-identified public data to build public trust and reduce stigma.

Following the report’s publication, The Debrief reached out to the Pentagon for comment on how AARO’s mission may incorporate public reports going forward.

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“AARO anticipates using public reports to enhance overall UAP trend analysis and, when possible, to enrich open UAP cases from government and law enforcement sources,” said Sue Gough, a Department of War spokesperson, in an email to The Debrief.

According to AARO’s official website, it currently accepts UAP-related information from military and Department of War civilian personnel, although it adds that “AARO will announce when a reporting mechanism is available to the public.”

Asked about the potential timeline for completing this civilian-accessible UAP reporting mechanism, Gough told The Debrief that “We have nothing to announce at this time.” A Change in Direction

Sean M. Kirkpatrick, a laser and materials physicist and inaugural director of AARO, presided over the office during the initial phase of its development. At that time, engagement with civilian UAP researchers had been limited and often viewed through a more cautious, security-focused lens. That approach appeared to reflect broader government concerns about data reliability, classification, and the challenges of integrating independent research into official investigative frameworks; however, it also left some outside researchers feeling excluded from the process, and at times drew criticism from some in the broader UAP research community.

Under its current director, Dr. Jon T. Kosloski, AARO appears to be moving toward a more collaborative model. The recent workshop brought together representatives from academia, government, and civilian research communities, offering participants an opportunity to contribute perspectives on data collection practices, reporting standards, and analytical methods. For many independent researchers, the possibility of participating in discussions about government UAP data infrastructure and national security implications marks a notable shift from previous engagement.

Overall, the workshop concluded that continuous collaboration and community-building are needed to establish a sustainable “community of practice” across disciplines.

“AARO recognizes that input from the scientific and academic community is critical to its work and hopes to convene future workshops and collaborative opportunities, as needed, to foster an interdisciplinary community for UAP analysis,” Gough told The Debrief.

“The long-term success of these efforts will be measured by higher-quality UAP reporting, the use of new analytical tools, and improved understanding of UAP sightings, drawing on the expertise of a wide range of stakeholders,” Gough added.

Chrissy Newton is a PR professional and the founder of VOCAB Communications. She currently appears on The Discovery Channel and Max and hosts the Rebelliously Curious podcast, which can be found on YouTube and on all audio podcast streaming platforms. Follow her on X: @ChrissyNewton, Instagram: @BeingChrissyNewton, and chrissynewton.com. To contact Chrissy with a story, please email chrissy @ thedebrief.org.